Today’s professionals and businesses are constantly producing, consuming and sharing information. Businesses need to share, access, and modify different types of files in order to do business. Examples are presentations, papers, spreadsheets and photos. While some of these files are stored on corporate file servers, most are on laptops, desktops, and PCs. Users should be able to access these files in the office, at home or on the road wherever they are kept. Many companies have Bring Your Own Device (BYOD) policies that allow employees to access, share, and modify company data using their own mobile phones, tablets, and computers.
Secure File Sharing
It is necessary for files to be securely “synchronized” between such devices in order to enable users to view and work with data using a variety of devices. Files must also be accessible to individuals outside the company, such as partners, investors, suppliers, or customers, given the collaborative nature of data-centric activities. File sharing needs to be properly managed, just like with other confidential data.
Business users frequently use consumer file-sharing services that do not adhere to corporate security and compliance rules when they need to transfer files or documents fast.
Today’s business users desire a quick, easy way to interact with coworkers, clients, and partners even outside the company firewall while still being able to access their files seamlessly across all platforms.
Users frequently use email, FTP, or document-sharing websites, among other methods for regular secure document sharing. There is no control over the material delivered, how it is accessed, or how many copies are sent or forwarded when files are shared by email. Because users share credentials in an uncontrolled way and because content can be stored on FTP servers for any length of time, including years, traditional FTP systems increase the risk of data security breaches.
Consumer-grade file sync and share programs like Dropbox are practical choices for many users and typically operate as intended. Recent security lapses at these file-sharing platforms, however, result in confidentiality violations or the inability to locate data when needed. These unsafe file-sharing platforms are devoid of capabilities for tracking, audit trails, monitoring, or other crucial file-sharing features.
The lack of control over sensitive information, as well as the security and regulatory risks associated with unsecured file sharing are issues affecting enterprise IT. Simply put, unrestricted file sharing puts organizations at significant risk of not meeting their legal, regulatory, and best practice obligations. It’s inefficient, expensive and unsafe.
Solution for Secure Cloud File Sync and Sharing
By building an end-to-end secure cloud architecture that is entirely under corporate control, the VDR offers an enterprise-grade alternative to email, FTP, and consumer file-sharing services.
The VDR strikes a balance between the end user’s need for simplicity and the enterprise’s need for security, management, and flexibility. In particular, the IT department needs to be able to manage and control file sharing activities in order to safeguard the organization’s important data and information assets.
The VDR reduces an organization’s reliance on FTP servers and potentially unsafe email attachments for the exchange of company data while yet providing end users with uncompromised security and access control.
Enterprise file sharing enables users to upload and share data using a variety of gadgets, including PCs, tablets, and mobile phones.
By enabling file sharing and syncing services for their customers, the VDR solution enables businesses and service providers to completely decentralize their workforce and enable your team to collaborate from any location using any device. The VDR’s secure access to documents whenever needed enhances teamwork and production. Secure file sharing using a VDR has several advantages, including:
- for massive file transfers, use FTP instead;
- BYOD users’ access to secure files;
- syncing of several devices;
- coordination between sites and offices;
- cooperative team spaces;
- easy to use and learn.
The best virtual data room providers that give businesses a way to easily organize, store, and share sensitive documents are: